Send them any time, in English or German. Within one working day each note becomes tasks, a new event, or a question for you. You'll see it ticked off in the Voice Note Inbox.
If I need you, the task goes to Needs founder decision with my recommendation already written. You only have to say yes, no, or change it.
Nothing is ordered without your approval. I gather at least three quotes, mark the one I'd pick and why, and order once you approve.
One page every Friday: what's done, what needs you, what's next, anything I spotted. Five minutes to read.